How to Keep Your Office Germ Free

The last thing you want is for a swath of your employees to get sick at the same time. As such, in order to prevent this from happening, you need to do everything you can to keep germs out of your office.

But how do you accomplish this? How do you keep your office germ free? We’re going to tell you below, detailing the highlights of keeping an office clean. 

Let’s get into it! 

Encourage Hand Washing

Few things spread germs faster than a failure to wash one’s hands. And if large portions of an office are failing to do so, you can bet that said office is going to be germ-ridden on a perpetual basis. 

This is why you should encourage hand washing as much as possible. Put signs up in the bathrooms requesting that your employees wash their hands before exiting. It might seem like a futile gesture; however, it could have more of an impact than you realize. 

Also, be sure to keep hand sanitizer at the ready throughout the office. The more readily available that sanitizer is, the more likely it is that your employees will use it. 

Encourage Flu Shots

Not only should you encourage hand washing, but flu shots as well. After all, the fewer cases of flu that come into your building, the lower the risk there is of flu spreading to others. 

There are several ways to go about encouraging this. You could put signs up; you could send out a friendly email; you could even do an announcement during a meeting. Regardless, encourage your employees to get their annual shot.

Clean Your Air Ducts

Another important component in keeping your office germ-free is cleaning your air ducts. See, over time, your air ducts take on swaths of dust, mold spores, bacteria, and the like. Then, as air is pushed through these ducts, it will take said entities with it, pushing them out into the office environment. 

This essentially ensures that your office is perpetually inundated with germs. As such, you need to clean your air ducts from time to time, generally every 3 to 5 years or so. 

If you’re interested in cleaning your air ducts, you would be best served by calling up an HVAC company. They have all of the tools, machinery, and knowledge necessary to do the job swiftly and correctly. 


Regardless of what you do to prevent them from appearing, germs will, indeed, appear. As such, preventative measures aren’t enough. You’re going to have to actively kill the germs that exist in your office. 

The key to this, of course, is to sanitize. You must sanitize all parts of your office at least twice a month. In particularly busy areas of the office, you should strive for once weekly. 

From keyboards to fax machines to printers to desks and otherwise, they all need to be sanitized with a disinfectant. The more frequently you sanitize, the better off your office will be. 

Of course, sanitizing an entire office takes time. Therefore, you might consider handing the task off to a professional cleaner. Professional cleaning companies are well-versed in the sanitizing of offices and will ensure that your office is optimally clean. 

Deep Clean

Sanitizing often-used surfaces is vital to keeping germs out of your office. However, that shouldn’t be the extent of your cleaning efforts. You also need to deep clean your office every few weeks. 

This includes cleaning the bathrooms, cleaning the floor, washing walls, dusting, and ridding the area of miscellaneous residue. It also includes window cleaning, ceiling washing, and the like. 

Odds are, you don’t have the time to facilitate deep cleanings on your own. Therefore, you might want to consider hiring a professional cleaning company to do it for you. They’ll ensure that your office looks immaculate, and thus rid it of as many germs as possible. 

Open the Windows

In spaces that don’t get ventilated, germs are bound to accumulate. Therefore, it’s important to ventilate your office as much as possible. This essentially just entails opening the windows from time to time. 

That said, every month or so, you should take more extensive ventilation measures. Namely, you should put box fans in your windows and allow them to blow airborne debris and bacteria out of the building. 

It’s also a good idea to turn on the fan on your HVAC system, as this will blow many germs out of your ductwork. Let the fans work their magic for a few more hours and you should be good to go. 

Use an Air Purifier

Our last tip is to use an air purifier. This is a device that captures bacteria and eliminates them. In doing so, it creates a healthier and more comfortable environment. 

There are all sorts of air purifiers on the market, from UV light purifiers to ionizer machines to air filtration systems and more. Some of these can hook up directly to your air ducts. Others work as standalone devices. 

Regardless, these can be a big help in keeping your office germ free. They’ll help negate any of the supplemental germs that your other efforts failed to capture. 

Need Help Keeping Your Office Germ Free in Watertown, WI?

There’s a lot you can do to keep your office germ free. However, if you want as few germs as possible, you would be well served by hiring a professional cleaning company. 

Looking for a professional cleaning company in Watertown, WI? If so, look no further than ZBM, Inc. 

Contact us now for a free estimate! 

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